- Human Resources
- Kokomo, IN, USA
- Full Time
Assist Human Resources department with a variety of functions including: maintenance of employee hardcopy files; application logging; clerical and project support; telephone assistance; scanning of terminated employee files; copying and mailings; and providing initial department contact for external and internal customers. Provides clerical support to other administrative staff. Maintain accurate personnel files by: auditing files for completeness; filing documentation in a timely manner; scanning terminated employee files periodically; checking scanned files for accuracy. Prepare and scan purged application files for storage according to AAP guidelines. Upload scanned files to discs. Provide initial response to external and internal requests for HR information. Resolve issues and/or forward requests to other HR staff members as needed. Respond to telephone inquiries regarding open positions and application status Assist with processing staff masters and send corresponding letters and notices as needed. Maintain online application database. Ensure that application status and notes are accurately marked. Distribute and track customer service surveys. Open and distribute departmental mail. Complete verification of experience requests, including requested letters from employees. Coordinate and schedule all interviews conducted by the Human Resources Staff. Create and maintain current and adequate supply of personnel policy manuals as needed. Assist all HR staff with answering of telephones, copy work, office tasks, mailings, references and projects as requested. Provide secretarial support to Director and Human Resources Department. Assist agency with scanning of records and documents. Work cooperatively with coworkers and accept other duties as assigned by supervisor. Create ID badges for new employees. Update Change of Personnel information when submitted by employees. Provide employee information on a monthly basis to the Development Department for Inside Vista purposes. Distribute monthly staff listing to appropriate employees. Maintain and update agency phone extension lists. Distribute as updated or needed. Attend related staff meetings as requested.
High School Diploma required. Experience with the public preferred. Must have proficient communication skills, both oral and written. Word Processing experience preferred. Must be able to perform such functions as operate a computer, maintain professional demeanor when interacting with internal and external customers, access existing records storage, and lifting up to 25 pounds.